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Executive Assistant
Wu Yee Children's Services is a non-profit family and children's services agency founded in 1977. Our mission is to create opportunities for children to be healthy, for families to thrive, and for communities to be strong.
Duties and Responsibilities:
- Provide administrative support to the Executive Director, the Board of Directors and Board committees
- Manage the schedule of the Executive Director
- Prepare drafts, collect edits, record approvals, maintain and distribute Board of Directors, Board Executive Committee and Managers meeting minutes to appropriate individuals or staff
- Collect documents for monthly Board of Directors packets including Board committee and Executive Director reports
- Assemble and distribute packets to Board members allowing sufficient time for review before the Board meeting
- Prepare materials for Board recruitment and board orientation.
- Maintain records of past Board membership, meetings, retreats, and actions
- Screen mail for Executive Director and route routine/informational mail to appropriate parties
- Maintain resource files and computer database
- Coordinate agency-wide mailings, printing of materials and purchasing of office and program supplies
- Compile, complete and distribute to all staff the agency newsletter, the Notepad, on a monthly basis
- Keep abreast of legislative issues or other key issues that affect our funding, community, or services offered, through Internet searches, news clippings, and distribute to staff as needed
- Organize key policy issues and changes to make it accessible to staff and the Board
- Coordinate the completion of projects as assigned, including logistic support to agency-wide staff activities and board retreats
- Assists in the compilation of grant proposals, specifically, provide support to Development Department as needed
Essential Skills, Knowledge, and Abilities:
- Bachelor's Degree in Child Development, Education, Data Management, Public Policy, Business Administration or related field and 2 -5 years of relevant experience
- Bilingual in English and Cantonese preferred
- Must be detailed oriented and well organized
- Demonstrated ability to work in a team environment
- Evidence of working under and meeting deadlines with a high degree of accuracy
- Excellent oral and written communication skills required
- Word processing experience required (Windows, MSOffice including MS Access, MS SQL and Crystal Reports experience preferred)
Compensation and Benefits:
Salary depending on experience plus 18 PTO days, full cafeteria plan for health, dental and numerous other benefits.
Application process:
Send resume w/ cover letter to:
Wu Yee Children's Services
Attn: Human Resources
706 Mission Street, 6th Floor
San Francisco, CA 94103
Fax to (415) 543-1618
E-mail: humanresources@wuyee.org.
Immediate opening. Head Start/Early Head Start parents will be given preference for which they are qualified; please note in your cover letter.
Wu Yee is an equal opportunity employer.
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